Application and Approval Process

Requests must be submitted via District Facility Use Applications or Master Library Scheduler* no later than two weeks prior to the first date of requested use.

  • All requests for use of Eastmont Athletic facilities must be processed through Eastmont High School Athletic Directors Office. 
  • All requests for all other school spaces must be submitted to the school.
*Link will be added when facility reservations resume

 

Application Periods

Facility Use applications will be accepted according to the calendar below:

  SEASONS

  SEASON DATES

  OPENING DATE   FOR USE REQUESTS

  CLOSING DATE   FOR USE REQUESTS

  FALL

  SEPT 1 – NOV 30

  AUGUST 1

  NOVEMBER 15

  WINTER

  DEC 1 – FEB 28

  NOVEMBER 1

  FEBRUARY 15

  SPRING

  MAR 1 – JUNE 15

  FEBRUARY 1

  MAY 31

Approval
  1. Online requests must be submitted no later than two weeks prior to the first date of requested use v.  Applications received later than that time frame may not be able to be processed.
  2. A Facility Use Permit will be generated and sent electronically to the authorized signatory for the user group.  All permits must be signed and returned to the District before the Facility Use permit can receive final approval. 
  3. At no time may any Facility User sublet district facilities to a third party.
Payment of Fees and Other Charges
  1. Fees will be invoiced at the end of the event.   Due to the complexity of possible charges, the space fees listed at the time of request are estimates only and may not reflect charges that are unique to the type of event.
  2. Payments can be made via credit/debit, check, cash, or money order at any school site.  Checks shall be made payable to Eastmont School District.
  3. Cost to the District to repair any damages that occurred during the event will be billed to the user group.
Use Changes & Cancellations
  1. Any regularly scheduled school activity or District sponsored community event shall have priority use of District facilities.  Every attempt will be made to notify the Facility User in advance of schedule conflicts so that events may be rescheduled or relocated.
  2. User cancellations of less than 24 (?) hours prior to an event may be subject to charges for supervision or custodial costs incurred by the District.
Holidays, School Cancellations/Closures

All community use will be cancelled when school is closed for any reason.  Cancellation of use for this reason will not result in charges to the user group.