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Facility Use - New Procedure and Fees

Welcome to the 2019-20 School Year


Thank you for your interest in using Eastmont School District's buildings, gyms, or fields for your upcoming event!  To be updated on our revised procedure and fees, check out the following links in sequential order:

     1.  Superintendent Christensen's Facility Use Letter (July 2019)
     2.  Procedure No. 4260-P (Approved by the School Board 10/14/19)
     3.  2019-20 Facility Use Fees (Approved by the School Board 10/14/19)
     4.  Form 4260-F1 Facility Use Agreement (Revised 7/31/19)
     5.  Example of a Certificate of Liability Insurance


Helpful Information At a Glance

Requests to use Eastmont School District’s facilities and fields are now processed on a seasonal basis.  Applications will be accepted on the opening date or on the first business day following the opening date (Monday-Friday).  Application periods are defined as follows: 

 

Application Periods

  SEASONS

  SEASON DATES

  OPENING DATE
  FOR USE REQUESTS

  CLOSING DATE
  FOR USE REQUESTS

  FALL

  SEPT 1 – NOV 30

  AUGUST 1

  NOVEMBER 15

  WINTER

  DEC 1 – FEB 28

  NOVEMBER 1

  FEBRUARY 15

  SPRING

  MAR 1 – JUNE 15

  FEBRUARY 1

  MAY 31


Application Process for Using Athletic Facilities (Gyms and Fields)

  1. A complete Facility Use Application, accompanied by a valid Certificate of Insurance and if applicable, an IRS Determination letter regarding nonprofit status, must be submitted to the District Facility Use Manager Russ Waterman at least 10 business days prior to the scheduled event.  This requirement applies to ALL classifications of users. 

  2. Eastmont School District requires a Certificate of Liability Insurance with the following requirements:

                   a.  $1,000,000 of General Liability

                   b.  Eastmont School District listed as Certificate Holder

                   c.  Eastmont School District listed as an Additional Insured


Application Process for Using a Building Facility (Auditorium, Library, or Classroom)

  1. A complete Facility Use Application, accompanied by a valid Certificate of Insurance and if applicable, an IRS Determination letter regarding nonprofit status, must be submitted at least 10 business days prior to the scheduled event.  This requirement applies to ALL classifications of users. 

  2. Eastmont School District requires a Certificate of Liability Insurance with the following requirements:

                   a.  $1,000,000 of General Liability

                   b.  Eastmont School District listed as Certificate Holder

                   c.  Eastmont School District listed as an Additional Insured


Scheduling Priority

The priority levels for scheduling use of school facilities or field use are as follows:

 

  1st Priority:

  Eastmont School District (Group 0):

  a.  Eastmont School District (K-12) classes and programs.

  b.  Eastmont School District sponsored extra-curricular events
        (open houses, athletic practices/events, arts and cultural                 
        performances, parent meetings, etc.).

  c.  District sponsored community classes, programs, and activities


  2
nd Priority:

  Government and Nonprofit Users that provide services primarily to   
  youth that reside within the boundaries of Eastmont School District
  (Group 1).


  3
rd Priority:

  Government and Nonprofit Users that provide services primarily to
  youth that do not reside within the boundaries of Eastmont School 
  District (Group 2).

  4th Priority:

  Government and Nonprofit Users that provide services primarily to
  adults (Group 3).

  5th Priority:

  Commercial/Profit making organizations and Private Events
  (Group 4).



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