Policies and Procedures

What is the difference between a board policy and a procedure?

A board policy:

  • Provides guidelines to chart a course of action.
  • Tells what is wanted — and may include why and how much.
  • Allows discretionary action by the administration in meeting day-to-day problems.
  • Is specific enough to give clear guidance.
  • Should be reviewed on a consistent schedule and can only be modified through formal analysis, review and adoption.

A board procedure:

  • Is the responsibility of the superintendent and staff.  The superintendent can change procedures as the need arises.
  • Establishes the mechanics for implementing policy.
  • Lists the steps to be followed.
  • Contains important detail; the do's and don'ts.
  • Is not adopted, but is reviewed by the Board as needed.

TABLE OF CONTENTS

Organization

1000 Legal Status and Operation

1005 Key Functions of the Board

1010 The Mission of the Board

1011 Code of Ethics

Election

1105 Electoral System

1105-P Superintendent Procedure

1110 Election

1110-P Candidate Orientation

1111 Oath of Office

1111-F Oath of Office Form

1112 Director Orientation

1113 Board Member Residency

1114 Board Member Resignation and Vacancy

1114-P Board Member Resignation and Vacancy

Board Organization

1210 Annual Organizational Meeting, Election of Officers

1220 Board Officers and Duties of Board Members

1225 Board Student Liaison

1225-F Application for Board Student Liaison

1240 Committees

Methods of Governance

1310  Policy Adoption, Manuals, and Administrative Procedures

1320  Suspension of a Policy

1330  Administration in the Absence of Policy or Procedure

Meetings

1400 Meetings, Public Notice, Quorum, Meeting Conduct, Order of Business, and
Public Comment

1410  Executive or Closed Sessions

1410-P Executive Session Sequence

1410-F Executive or Closed Session Checklist

1420 Proposed Agenda and Consent Agenda

1440 Minutes

1450 Absence of a Board Member

Principles of Operation

1601 Board Endorsements

1610 Conflicts of Interest

1620 The Board-Superintendent Relationship

1620-P Board's Operating Protocol

1630  Evaluation of the Superintendent

1630-P Evaluation of the Superintendent

1630-F  Evaluation Form

Board Member Benefits

1731 Board Member Expenses

1731-P Board Member Expenses

1732 Board Member Insurance

1733 Board Member Compensation

1733-P Board Member Compensation

1733-F Board Member Compensation Waiver Form

Board Development

1805 Open Government Trainings

1810 Annual Governance Goals and Objectives

1810-P District Strategic Improvement Plan for 2019-2024

1820  Board Self-Assessment

1820-P  Board Self-Assessment

1820-F1 Board Self-Assessment Form 

1820-F2 Board Self-Evaluation

1822 Training and Development for Board Members

1830 Participation in School Boards’ Association

TABLE OF CONTENTS

Program Development and Resources

2000  Student Learning Goals

2004  Accountability Goals

2005  School Improvement Plans

2020  Curriculum Development and Adoption of Instructional Materials

2020-P  Superintendent Procedure

2020-F1 Request for Learning Materials Approval

2020-F2 Classroom Movie/Video Permission Form

2020-F3 Video/Film Parent Permission Form

2020-F4 Request for Reconsideration of Instructional Materials

2021  Library Information and Technology Programs

2021-P  Superintendent Procedure

2022  Electronic Resources

2022-P  Superintendent Procedure

2022-F1 Staff ESDN Release Form

2022-F2 Parent Release and Student Use Form (K-4)

2022-F2 Parent Release and Student Use Form (K-4) Spanish

2022-F3 Parent Release Form (Grades 5-12)

2022-F3 Parent Release Form (Grades 5-12) Spanish

2022-F4 Student Use Form (Grades 5-12)

Form - Staff ID/Key Card Request Form

Form - Electronic Responsibility & Classroom Procedures

2024  Online Learning

2024-P Superintendent Procedure

2025  Copyright Compliance

2025-P  Superintendent Procedure

2029  Animals as Part of the Instructional Program

2029-P  Superintendent Procedure

2030  Service Animals in Schools

2030-P  Superintendent Procedure

2090  Program Evaluation

Learning Programs and Supports

2100  Educational Opportunities for Students with a Parent in the Military

2100-P  Superintendent Procedure

2104  Federal and/or State Funded Special Instructional Programs

2106  Program Compliance

2108  Learning Assistance Program

2110  Transitional Bilingual Instruction Program

2110-P  Superintendent Procedure

2122  Curriculum Guides

2125  Sexual Health Education

2125-P  Superintendent Procedure

2126  HIV/AIDS Prevention Education

2133  Diversity-Multicultural Education

2140  Guidance and Counseling

2140-P  Superintendent Procedure

2145  Suicide Prevention

2145-P  Superintendent Procedure

Appendix A:   Crisis Prevention and Response Guide

Appendix B:   Information and Resource Guide

2150  Co-Curricular Program

2150-P  Superintendent Procedure

2151  Interscholastic Activities

2151-F  Transportation to Off Campus Activities & Events

2153  Noncurriculum-Related Student Groups

2153-P  Superintendent Procedure

2161  Special Education and Related Services for Eligible Students

2161-P  Superintendent Procedure

2162  Education of Students with Disabilities Under Section 504 of the Rehabilitation Act of 1973

2162-P  Superintendent Procedure

2163  Response to Intervention

2165  Home or Hospital Instruction

2165-P  Superintendent Procedure

2170  Career and Technical Education

2170-P  Superintendent Procedure

2190  Highly Capable Programs

2190-P  Superintendent Procedure

2190-F  Highly Capable Program Nomination Form

School Organization

2220  School Calendar

2221  School Closure

2255  Alternative Learning Experience Programs

2255-P  Superintendent Procedure

Program Supplements

2320  Field Trips

2320-P  Superintendent Procedure

2320-F1  Overnight and/or Out-of-State Field Trip Checklist & Request for School Board Approval

2320-F2  Field Trip - Student Permission to Participate/Assumption of Risk

2320-F2  Field Trip - Student Permission to Participate/Assumption of Risk Form–Spanish

2320-F3  Request to Use Private Vehicle

2320-F4  Reciprocal Chaperoning Agreement for Overnight Travel

2320-F5a  Request by a District Employee for Permission to Arrange a Privately Sponsored Student Excursion

2320-F5b  Parent/Guardian Informed Consent for a Privately Sponsored Student Excursion

2333  Flag Exercises

2336  Required Observances (Veterans Day, Constitution Day, Temperance & Good Citizenship Day, and Disability History Month)

2336-P  Superintendent Procedure

2340  Religious-Related Activities and Practices

2345  Commencement and Baccalaureate Exercises

Requirements and Assessments

2410  High School Graduation Requirements

2410-P  Superintendent Procedure

2411  Certificate of Educational Competency

2412  Diplomas for Veterans

2413  Equivalency Credit for Career and Technical Education Courses

2414  Community Service

2418  Waiver of High School Graduation Credits

2418-F  Application for Waiver of High School Graduation Credits

2420  Grading and Progress Reports

2421  Retention and Acceleration

2421-P  Superintendent Procedure

2421-F1  Request for Retention or Acceleration Form

2421-F2  Student Retention Review and Intervention Plan

2421-F3  Student Acceleration Review

TABLE OF CONTENTS

Admission and Attendance        

3110  Qualifications of Attendance and Placement

3114  Part-Time, Home-Based, or Off-Campus Students

3114-P  Superintendent Procedure

3114-F1  Declaration of Intent to Provide Home-Based Instruction

3114-F2  Request for Part-Time Attendance or Ancillary Services

3115  Students Experiencing Homelessness: Enrollment Rights and Services

3115-P  Superintendent Procedure

3116  Students in Foster Care

3116-P  Superintendent Procedure

3120  Enrollment

3120-P  Superintendent Procedure

3122  Excused and Unexcused Absences

3122-P  Excused and Unexcused Absences

3123  Withdrawal Prior to Graduation

3124  Removal/Release of Student During School Hours

3124-P  Superintendent Procedure

3124-F  Student Custody Release Form

3126  Child Custody

3130  District Attendance Areas

3130-P  Superintendent Procedure

3131  District Attendance Area Transfers

3140  Release of Resident Students

3141 Nonresident Students

3141-P  Nonresident Students and Choice Application Process

3141-F1  Choice Transfer Request

3141-F2  Interdistrict Agreement Request

3141-F3  Intra-District Choice Transfer Request

3142  International Student Exchange

3142-P  Superintendent Procedure

3143  District Notification of Juvenile Offenders

3144  Release of Information Concerning Student Sexual and Kidnapping Offenders

3144-P  Superintendent Procedure

Rights and Responsibilities       

3200  Rights and Responsibilities

3200-P  Superintendent Procedure

3205  Sexual Harassment of Students Prohibited

3205-P  Superintendent Procedure

3207  Prohibition of Harassment, Intimidation, or Bullying

3207-P  Superintendent Procedure

3207-F  Harassment, Intimidation, and Bullying Incident Form

3210  Nondiscrimination

3210-P  Superintendent Procedure

3211  Gender-Inclusive Schools

3211-P  Superintendent Procedure

3220  Freedom of Expression

3220-P  Superintendent Procedure

3223  Freedom of Assembly

3224  Student Dress

3224-P  Superintendent Procedure

3224-P  Superintendent Procedure-Spanish

3226  Interviews and Interrogations of Students on School Premises

3226-P  Superintendent Procedure

3230  Student Privacy and Searches

3230-P  Superintendent Procedure

3231  Student Records

3231-P  Superintendent Procedure

3231-F1  Request to Gain Access to Student Records

3231-F2  Consent to Release Student Records

3231-FERPA  Do Not Disclose Directory Information Opt-Out Form

3231-FERPA  Do Not Disclose Directory Information Form-Spanish

3232  Parent and Student Rights in Administration of Surveys, Analysis, or Evaluations

3235  Protection of Student Personal Information

3235-P  Superintendent Procedure

3240  Student Conduct Expectations and Reasonable Sanctions

3240-P  Superintendent Procedure

3241  Student Discipline

3241-P  Superintendent Procedure

3241-P  Superintendent Procedure - Spanish

3242  Closed Campus

3244  Prohibition of Corporal Punishment

3245  Students and Telecommuncation Devices

3246  Restraint, Isolation, and Other Uses of Reasonable Force - Spanish

3246-P  Superintendent Procedure

3246-F  Notification of Use of Isolation or Restraint

Student Welfare     

3410  Student Health

3411  Management of Students with Asthma

3411-P  Superintendent Procedure

Appendix A:  Asthma Management in Schools

3412  Automated External Defibrillators (AED)

3412-P  Superintendent Procedure

Appendix A:  AED Response

Appendix B:  Post AED Event Debriefing Report Form

Appendix C:  Implementation and Maintenance Procedure

Appendix D:  AED Incident Report Form

3413  Student Immunization and Life Threatening Health Conditions

3413-P  Superintendent Procedure

3414  Infectious Diseases

3414-P  Superintendent Procedure

3415  Accommodating Students with Diabetes

3415-F1  Parent-Designated Adult Checklist

3415-F2  Voluntary Parent-Designated Adult Notice of Intent

3415-F3  Designation of a Parent-Designated Adult

3415-F4  Diabetes Training Documentation for Parent Designated Volunteer

3415-F5  Diabetes Training Documentation for Care That Would Otherwise be Performed by a Health Professional

3416  Medication at School

3416-P  Superintendent Procedure

3417  Catheterization

3417-P  Superintendent Procedure

3417-F1  Request for Clean, Intermittent Catheterization

3417-F2  Physician’s Orders for Special Nursing Care/Medical Treatment

3418  Emergency Treatment

3418-P  Superintendent Procedure

3418-F1  Authorization for Administration of Medication at School

3418-F2  Emergency Care Plan

3419  Self-Administration of Asthma and Anaphylaxis Medications

3419-P  Superintendent Procedure

3420  Anaphylaxis Prevention and Response

3420-P  Superintendent Procedure

3421  Child Abuse, Neglect, and Exploitation Prevention

3421-P  Superintendent Procedure

3421-F1  Child Abuse/Neglect Report

3422  Student Sports – Concussion, Head Injury, and Sudden Cardiac Arrest

3422-P  Superintendent Procedure

3423  Parental Administration of Marijuana for Medical Purposes

3432  Emergencies

3432-P  Superintendent Procedure – Emergency Procedures

Student Activities

3510  Associated Student Bodies

3510-P  Superintendent Procedure

3515  Student Incentives

3510-P  Superintendent Procedure

3520  Student Fees, Fines, and Charges

3520-P  Superintendent Procedure

3520-F  Student Fees or Fines Waiver Request Form

3530  Fund Raising Activities Involving Students

3530-P  Superintendent Procedure

3530-F1  In-School Fund Raising

3530-F2  Out-of-School Fund Raising

TABLE OF CONTENTS

Communications with the Public        

4000  Public Information Program

4000-P  Superintendent Procedure

4020  Confidential Communications

4040  Public Access to District Records

4040-P  Superintendent Procedure

4040-F  Request for School District Records

4040 - Resolution No. 2015-04 Regarding the WA Public Records Act

4060  Distribution of Materials, Advertising in Schools, Contests, and Promotions

4060-F  Flyer Distribution Approval Form

Public Participation in the Schools    

4120  School Support Organizations

4120-P  Superintendent Procedure

4129  Family Involvement

4129-P  Superintendent Procedure

4130  Title I Parental Involvement   –   Spanish

4130-P  Superintendent Procedure   –   Spanish

Public Access to Schools, Staff, and Students      

4200  Safe and Orderly Learning Environment

4200-P  Custodial Daily Safety Checklist

4200-F  No Trespass Warning

4210  Regulation of Dangerous Weapons on School Premises

4215  Use of Tobacco, Nicotine Products, and Delivery Devices

4215-P  Superintendent Procedure

4215-F  Confiscated Drug Paraphernalia Log Form

4218  Language Access Plan

4218-F  Parent Letter – English –  Spanish

4220  Complaints Concerning Staff or Programs

4220-P  Superintendent Procedure (Both English & Spanish)

Relations with other Agencies and Schools          

4260  Use of School Facilities

4260-P  Superintendent Procedure

4260-Fees  Daily Rental Fees

4260-F1  Application for Use of School Facilities

4260-F2  Employee Use of School Facility Agreement

4260-F3  Facility Use or In-Kind Agreement Form

4310  District Relationships with Law Enforcement and Other Government Agencies

4314  Notification of Threats of Violence or Harm

4314-P  Superintendent Procedure

4315  Release of Information Concerning Sexual and Kidnapping Offenders

4320  District Relations with External/Private Service Providers

4320-P  Superintendent Procedure
4320-F1  Parent/Guardian Request for an External/Private Service Provider
Observation

4320-F2  Observation Agreement for an External/Private Service Provider

4400  Election Activities

4400-P  Guidelines for School Districts in Election Campaigns

4500  Unmanned Aircraft System (UAS) Drone and Model Aircraft

4500-P  Superintendent Procedure

TABLE OF CONTENTS

Recruitment and Personnel Selection

5000  Recruitment and Selection of Staff

5001  Hiring of Retired School Employees

5003  Sexual Harassment of District Staff Prohibited

5003-P  Superintendent Procedure

5005  Employment: Disclosures, Certification Requirements, Assurances, & Approval

5005-P  Superintendent Procedure

5006  Certification Revocation

5010  Nondiscrimination and Affirmative Action

5010-P  Superintendent Procedure

5020  Collective Bargaining

5021  Applicability of Personnel Policies

5050  Contracts

5130  Staff Immunization and Infectious Disease

5130-P  Superintendent Procedure

5146  VEBA III

Employment Practices 

5201  Drug-Free Schools, Community, and Workplace

5202  Federal Motor Carrier Safety Administration Mandated Drug & Alcohol Testing
Program

5202-P  Superintendent Procedure

5222  Job-Sharing Staff Members

5231  Length of Work Day

5240  Evaluation of Staff

5250  Recognition of Staff – Awards and Incentives

5250-P  Superintendent Procedure

5251  Conflicts of Interest

5252  Staff Participation in Political Activities

5253  Maintaining Professional Staff/Student Boundaries

5253-P  Superintendent Procedure

5260  Personnel Records

5260-P  Superintendent Procedure

Recruitment and Personnel Selection

5270  Resolution of Staff Complaints

5270-P  Superintendent Procedure

5271  Reporting Improper Governmental Action (Whistleblower Protection)

5271-P  Superintendent Procedure

5280  Separation of Employment

5281  Disciplinary Action and Discharge

5290  Job Abandonment

5315  Garnishment and Personal Credit Problems

5315-P  Superintendent Procedure

Leaves                

5400  Personnel Leaves

5400-P  Superintendent Procedure

5401  Sick Leave

5402  Maternity Leave

5403  Discretionary Leaves

5404  Family Leave

5406  Leave Sharing

5406-P  Superintendent Procedure

5407  Military Leave

5408  Jury Duty and Subpoena Leave

5409  Unpaid Holidays for Reason of Faith or Conscience

Auxiliary Personnel          

5610  Substitute Employment

5630  Volunteers

5630-P  Superintendent Procedure

5630-F  Forms – English & Spanish

5641  Student Teachers

 5641-P  Superintendent Procedure

5642  Internships

TABLE OF CONTENTS

Financial Planning and Management

6000  Program Planning, Budget Preparation, Adoption, and Implementation

6000-P  Superintendent Procedure

6005  Superintendent

6006  Delegation of Authority

6010  Fiscal Year

6020  System of Funds and Accounts

6020-P  Superintendent Procedure

6021  Interfund Loans

6022  Minimum Fund Balance

6030  Financial Reports

6040  Expenditures in Excess of Budget

Revenues

6100  Revenues from Local, State, and Federal Sources

6100-P  Superintendent Procedure

6101  Federal Cash and Financial Management

6101-P  Superintendent Procedure

6102  District Fundraising Activities

6102-P  Superintendent Procedure

6102-F  Application for Fundraising Activity in a General Fund Account

6106  Allowable Costs for Federal Programs

6106-P  Superintendent Procedure

6111  Tuition

6112  Rental or Lease of District Real Property

6114  Gifts or Donations

6114-P  Superintendent Procedure

6115  Grant Writing

6115-P  Superintendent Procedure

6115  Checklist for Grant Writing

6115-F  Local Grant Funded New Special Program/Activity Application

6120  Investment of Funds

Purchasing

6210  Purchasing:  Authorization and Control

6210-P  Superintendent Procedure

6210-F1  Agreement for Independent Contractor Services

6210-F2  Agreement for Personal Services Employment

6212  Charge Cards

6212-P  Superintendent Procedure

6213  Reimbursement for Travel Expenses

6213-P  Superintendent Procedure

6215  Voucher Certification and Approval

6215-P  Superintendent Procedure

6216  Reimbursement for Goods and Services:  Warrants

6220  Bid Requirements

6220-P  Superintendent Procedure

6230  Relations with Vendors

6240  Food and Beverage Consumption

6240-P  Superintendent Procedure

6250  Cellular Telephones

6250-P  Superintendent Procedure

Risk Management 

6500  Risk Management

6500-P  Superintendent Procedure – With Risk Management Activity Matrix

6511  Staff Safety

6511-P  Superintendent Procedure

6530  Insurance

6535  Student Insurance

6540  School District’s Responsibility For Privately-Owned Property

6570  Property and Data Management

Transportation

6600  Transportation

6600-P  Superintendent Procedure

6605  Student Safety Walking to School and Riding Buses

6605-P  Superintendent Procedure

6608  Video Cameras on School Buses

6608-P  Superintendent Procedure

6610  School Bus Idling

6610-P  Superintendent Procedure

6620  Special Transportation

6625  Private Vehicle Transportation

6625-P  Superintendent Procedure

6625-F  Request to Use Private Vehicle

6630  Driver Training and Responsibility

6640  School-Owned Vehicles

6650  Rental of School Buses to Governmental or Non Profit Agencies

Food Services

6700  Nutrition, Health, and Physical Fitness

6701  Wellness Policy

6705  Meal Charge Policy

6705-P  Superintendent Procedure

School Property

6800  Operations and Maintenance of School Property

6800-P  Superintendent Procedure

6801  Capital Assets/Theft-Sensitive Assets

6801-P  Superintendent Procedure

6880  Recycling

6881  Disposal of Surplus Equipment and/or Materials

6881-P  Superintendent Procedure

6882  Sale of Real Property

6883  Closure of Facilities

6890  State Environmental Policy Act Compliance

6895  Pesticide Notification, Posting, and Record Keeping

6895-P  Superintendent Procedure

Capital Projects

6900  Facilities Planning

6905  Site Acquisition

6910  Construction Financing

6910-P  Superintendent Procedure

6920  Construction Design

6920-P  Superintendent Procedure

6921  Educational Specifications

6921-P  Superintendent Procedure

6922  Procurement of School Furniture and Instructional Equipment

6922-P  Superintendent Procedure

6923  Energy Conservation

6925  Architect and Engineering Services

6925-P  Superintendent Procedure

6950  Contractor Assurances, Surety Bonds, and Insurance

6952  Post-Issuance Compliance Policies and Procedures for Tax-Advantaged Bonds

6955  Maintenance of Records

6957  Construction Change Orders

6959  Acceptance of Completed Project

6970  Naming Facilities & Employee and Student Memorials

6971  Works of Art